Business Administrator

Find out more and apply for our Business Administrator Apprenticeship

National Minimum Wage

Liverpool, L1 0AB

15 Months

Level 3 Business Administrator 

Find out more and apply for our Business Administrator  Apprenticeship

National Minimum Wage

Liverpool, L1 0AB

15 months

Summary

About the Role

This is not a traditional bookkeeping apprenticeship. While you will gain an understanding of bookkeeping, the primary focus of the role is learning how to support the day-to-day running of a busy bookkeeping practice. You will work closely with the Practice Director, helping to keep client work organised, preparing work for the bookkeeping team, monitoring deadlines and learning how technology, AI and automation can be used to create efficient systems and deliver an exceptional client experience. Full training will be provided.

Roles and Responsibilities:

Initially you will learn to:

  • Manage and update ClickUp tasks.
  • Monitor Content Snare requests. Chase outstanding paperwork and information from clients. 
  • Organise digital documents and client files.
  • Prepare bookkeeping jobs with the correct supporting documents ready for the bookkeeping team.
  • Upload invoices, receipts and bank statements into our software.
  • Monitor the shared inbox and allocate emails.
  • Assist with onboarding new clients.
  • Follow internal procedures and checklists.
  • Support the Practice Director with general administration.

 

As your training progresses, you will also learn to: 

  • Complete basic bookkeeping tasks under supervision. 
  • Process purchase and sales invoices.
  • Reconcile straightforward bank transactions.
  • Carry out document checks before work is reviewed.
  • Monitor workflow and deadlines.
  • Assist with testing new software, AI tools and automations.
  • Help identify opportunities to improve systems and processes.
  • Produce simple internal reports.

Summary

About the Role

This is not a traditional bookkeeping apprenticeship. While you will gain an understanding of bookkeeping, the primary focus of the role is learning how to support the day-to-day running of a busy bookkeeping practice. You will work closely with the Practice Director, helping to keep client work organised, preparing work for the bookkeeping team, monitoring deadlines and learning how technology, AI and automation can be used to create efficient systems and deliver an exceptional client experience. Full training will be provided.

Initially you will learn to:

  • Manage and update ClickUp tasks.
  • Monitor Content Snare requests. Chase outstanding paperwork and information from clients. 
  • Organise digital documents and client files.
  • Prepare bookkeeping jobs with the correct supporting documents ready for the bookkeeping team.
  • Upload invoices, receipts and bank statements into our software.
  • Monitor the shared inbox and allocate emails.
  • Assist with onboarding new clients.
  • Follow internal procedures and checklists.
  • Support the Practice Director with general administration.

 

As your training progresses, you will also learn to: 

  • Complete basic bookkeeping tasks under supervision. 
  • Process purchase and sales invoices.
  • Reconcile straightforward bank transactions.
  • Carry out document checks before work is reviewed.
  • Monitor workflow and deadlines.
  • Assist with testing new software, AI tools and automations.
  • Help identify opportunities to improve systems and processes.
  • Produce simple internal reports.

To apply you need:

Please send a CV and covering letter to express your interest in this vacancy.

To apply you need:

Please send a CV and covering letter to express your interest in this vacancy.

What We Are Looking For

  • Is organised and enjoys planning.
  • Has excellent attention to detail.
  • Is confident using computers and willing to learn new software.
  • Has good written and verbal communication skills.
  • Takes pride in producing accurate work.
  • Is proactive and willing to learn.
  • Can manage several tasks at once.
  • Has a genuine interest in AI and enjoys keeping up to date with new developments.
  • Enjoys learning about new software, AI tools and automations.
  • Likes finding smarter and more efficient ways of working.
  • Wants to build a career within a professional practice.

 

No previous bookkeeping experience is required. Full training will be provided.

What You Will Learn

  • Practice administration
  • Workflow coordination
  • Client onboarding
  • Basic bookkeeping
  • Cloud accounting software
  • Professional communication
  • Time management
  • AI tools and automations
  • Process improvement

Career Development

As a small and growing practice, this role offers the opportunity to gain experience across many different areas of the business. You will work closely with the Practice Director and develop practical skills in bookkeeping support, client administration, workflow coordination and practice operations. As your confidence grows, you will have the opportunity to take on additional responsibilities in line with the needs of the business and your own development.

Qualifications

A minimum of GCSEs (or equivalent), including English and Mathematics

What We Are Looking For

  • Is organised and enjoys planning.
  • Has excellent attention to detail.
  • Is confident using computers and willing to learn new software.
  • Has good written and verbal communication skills.
  • Takes pride in producing accurate work.
  • Is proactive and willing to learn.
  • Can manage several tasks at once.
  • Has a genuine interest in AI and enjoys keeping up to date with new developments.
  • Enjoys learning about new software, AI tools and automations.
  • Likes finding smarter and more efficient ways of working.
  • Wants to build a career within a professional practice.

 

No previous bookkeeping experience is required. Full training will be provided.

What You Will Learn

  • Practice administration
  • Workflow coordination
  • Client onboarding
  • Basic bookkeeping
  • Cloud accounting software
  • Professional communication
  • Time management
  • AI tools and automations
  • Process improvement

Qualifications

A minimum of GCSEs (or equivalent), including English and Mathematics

About Hayfield Bookkeeping & Accounting Limited

Hayfield Bookkeeping & Accounting Limited is a modern, cloud-based bookkeeping practice supporting businesses across the UK. We are passionate about delivering an excellent client experience through efficient systems, technology, AI and automation. We are continually looking for smarter ways of working and improving our systems and processes. We are looking for someone who shares that enthusiasm, enjoys learning about new technology and wants to be part of building a modern, forward-thinking bookkeeping practice.

Other benefits we offer: