• Administration
• Undertake typing, word processing and other ICT based tasks including the production of letters, reports, schedules etc.
• To undertake work associated with processing of orders and ensuring deliveries are recorded
• Overseeing Health and Safety management systems.
• Manage the processing of student transfer files
• Maintain manual and computerised records and/or management information systems, and producing reports as required
• Assist in the collation of information for various returns as required by the local authority and DfE
• Take notes at meetings and circulate to attendees e.g. staff meetings
• Sorting and distributing the internal and external mail.
• To assist, when necessary, in the support of examinations, including invigilation
• Provide routine clerical support in relation to the production and distribution of specific materials e.g. school newsletters, school comms, school prospectus etc.
• Assist with the administration relating to school events
• To support with general administrative tasks within the office
• Coordinate the internal and external student appeals process for both the Independent and Governing Body Appeal Panel, liaising with parents/carers as appropriate
• Provide administrative support to the Independent and Governing Body appeal panel,ensuring that all necessary documents, meeting rooms and correspondence are accurate and provided in a timely manner to all parties

Organisation

• Undertake reception duties, answering telephone and face to face enquiries
• Support the organisation of school trips, including external transport bookings, visits by the vaccinations team, parents etc.
• Support with minibus bookings for school activities including maintaining records, driver declarations, fuel card administration etc.
• To assist with student first aid and welfare duties, and liaise with parents/carers and/or staff etc as appropriate
• To organise and provide clerical support, e.g. reprographics, filing, emailing, completing routine forms and responding to routine and complex correspondence

Resources

• Support with processing purchase orders for faculty and other areas around the school e.g. stationery,exercise books etc.
• Maintain stock and supplies of resources, cataloguing and distributing as required
• Provide general advice and guidance to staff, students and others
• Use of reprographics equipment
• Support for the School
• Be aware of and comply with school policies and procedures relating to child protection,health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference to help ensure everyone has equal access to the services of the school and feels valued, respecting their social, cultural, linguistic, religious and ethnic background
• Contribute to the school ethos, aims and improvement plan
• Work as part of a team, appreciating and supporting the role of other people in the team.
• Attend and participate in meetings as required
• Undertake personal development through training and other learning activities including performance management as required
• Assist in the induction of colleagues as required
• Ensure effective team communication, participate in regular team meetings
• The post holder may be required to work flexibly to support school events and activities